Tools for Online Collaboration

March 2005 — Volume 8, Number 4

* * * On the Internet * * *

Forward: If you enter the term ‘webheads’ into Google (at this time of writing), you can ‘feel lucky’ and be directed to one of the portals for the Webheads communities of practice mentioned in this article, or if you choose to look at the listings, you’ll see that the first two are the portals for the Webheads in Action and Writing for Webheads communities referred to below. Also, the term Webheads has been glossed in its present context in Wikipedia at http://en.wikipedia.org/wiki/Webheads. Such references suggest that Webheads is becoming well known among educators interested in increasing their knowledge of instructional technology, and additionally, Webheads community members have been propagating other groups based more or less on the Webheads model, such as Becoming a Webhead, Real English Online and Academic Writing, also discussed here. This article elaborates on these developments and discusses how some of the tools making possible community cohesion online are used by those involved in the Webheads movement.

- Vance Stevens, Editor, On the Internet

Tools for Online Collaboration

Elizabeth Hanson-Smith
California State University, Sacramento
ehansonsmiyahoo.com&
http://www.geocities.com/ehansonsmi

Buthaina Al Othman
Kuwait University
buthaina_3yahoo.com
http://alothman-b.tripod.com/

Adapted from a paper presented at the First International Online Conference on Second and Foreign Language Teaching and Research, sponsored by the Reading Matrix online journal, September 25-26, 2004:http://www.readingmatrix.com/onlineconference/index.html

An audio/slide recording of the original presentation, prepared by Buthaina Al Othman, can be found at: http://alothman-b.tripod.com/econference-rm-wia.html

Abstract

The Webheads in Action is an online community of practice that actively seeks out and experiments with free and educationally valuable tools on the Internet. The group holds regular live voice, text, and video chat sessions, and members bring students together for joint sessions using various technologies in real time, as well as participating in collaborative presentations, workshops, and other activities. Sister groups, Real English Online, and Academic Writing, explore narrower elements of online teaching and learning, and profit from the experimentation of the larger community.


Contents

Introduction
Forming Yahoo! Groups
Using Web-based Extensions in a Blended Environment
Blogging
Synchronous Tools
Student Webpages and Presentations
Proposed Future Projects: The Value of Community
References

Introduction

For the past few years, the authors have been members of a very active community of practice (CoP; see Wenger, 1998, and Wenger, 2004) called Webheads in Action (Stevens, 2004). This group of technology-using language teachers comprise primarily teachers and IT specialists involved in EFL/ESL, but several who are also teachers of French, Spanish, Portuguese, Polish, and other languages. They communicate through an electronic list and meet regularly online in text, voice, and video chats. Over the years, members have also collaborated in teaching projects, online presentations, land-based workshops, and blended activities. (For examples of just a few of such collaborations, see Coghlan & Stevens, 2000; First Tutor/Mentor Leadership Conference, 2004; Hanson-Smith, González, & Zeinstejer, 2004; Stevens, et al., 2003; Stevens, et al., 2004; Yeh, González, & MÙhren, 2003; inter alia).  Webheads delight in meeting face-to-face as well as on the Internet (see Almeida d’Éça, 2004b, for pictorial documentation). [-1-]

Forming Yahoo! Groups

The emphasis in Webheads has always been on free tools. Since teachers around the world do not often have access to elaborate and expensive course management systems such as WebCT or Blackboard, one of our preferred venues has always been Yahoo! Groups (YahooGroup), which is free to users and compatible with any browser. YahooGroups offers a remarkable variety of tools for community building, such as: an electronic mailing list, archives for photos, links, and documents; a polling feature; and a database that may be used as a wiki to edit documents collaboratively. (The YahooGroups chat feature was not deemed sufficiently cross-platform, and Yahoo! Messenger or Tapped In is used instead.) YahooGroups is so easy to use that members of the Webheads often create new groups for specific and limited purposes, for example, as a locus for discussion leading up to a presentation at the TESOL Convention in Long Beach this past spring. Participants were able to introduce themselves, get acquainted through a Webpage with their pictures and introductions, and begin using the e-list for questions related to their specific needs and goals for the workshop (see Stevens, 2004).

When Elizabeth Hanson-Smith converted a HyperCard-based program, Constructing the Paragraph, into Hot Potatoes exercises, she started a Yahoo! Group so that teachers could bring their classes to the group to use the files. The Academic Writing group (2004) was thus a natural result of experiences with the Webhead teachers, communications about their students’ needs, and realizing the potential of a free resource. (See Figure 1).

YG homepg
Figure 1: Yahoo! Group for Academic Writing allows teachers to sign up classes to use exercises and other resources. Individual students may also join, and teachers are welcome to examine the materials at any time (http://groups.yahoo.com/group/academic_writing).

As is typical of the “multiplier effect” in a good collaborative community, once the Academic Writing YahooGroup opened, other Webheads began to see additional potential in this venue. Buthaina Al Othman and a third teacher, Aiden Yeh in Taiwan, began to use other elements of the YahooGroup for their courses, where they stored links to course syllabi and additional assignments (see Al Othman, 2004d, for the English for Science 162 syllabus). Students could go to the site, find the syllabus and assignments, and complete the exercises all in one place (see Figure 2 & Figure 3). Soon other Webheads, including teachers from Brazil and France, in anticipation of using the course with their own students, began looking in on the group and contributing new resources (see Figure 2, the Links page). [-2-]

links page

Figure 2: Links to instructors’ course syllabi as well as additional resources are gradually accumulating at the Academic Writing YahooGroup site (http://groups.yahoo.com/group/academic_writing).

Al Othman started another YahooGroup as a “home base” for her course so that students would have their own electronic list and a place to store shared links and Webpages (see KU Students’ Online Community of Practice, 2004). YahooGroups has proven itself to be one of the most useful of the free online tools for creating and sustaining a collaborative community of practice. It allows teachers not just to talk about teaching and learning, but also to put those ideas into practice.

From:  “Buthaina Al Othman” <buthaina_3@xxx.com>
Date:  Sun Jul 11, 2004  3:52 pm
Subject:  Re: Hi everybody.

Great job, XXXXX, :-)

Well you should know by now your strength and weakness in terms of academic paragraph writing.your scores tells us that you need to improve the skill of paragraph ordering. So, I suggest that you go ahead and start the working on the exercises included in the Paragraph Ordering folder. To go there, you need to click on Files, then look for the folder named Pargraph Ordering; open it and start working.

Good luck!

Buth(Ms)

— In academic_writing@yahoogroups.com,
<XXXXXXX@y…> wrote:
> Hello everybody,
> I hope you all fine and happy.I am XXXXX from Kuwait University and exactly from faculty of science . First,I want to thank Yahoo groups and Dr.Elizabeth for inviting us and accepting me as a membership in the group. I did the self test and I found it very helpful and useful for me ,and my scores is:
> [deleted to preserve privacy]

Figure 3: Excerpt from the Academic Writing e-list. A student uses the exercises in the FILES area, self-reports the Pre-Test scores through the YahooGroup e-list , and is assigned a Tutorial (http://groups.yahoo.com/group/academic_writing).

Using Web-based Extensions in a Blended Environment


Although Al Othman met her students regularly in their classroom, she felt that as science students they should become familiar with the tools and resources available on the Internet. These would be essential in their future careers to perform research, work collaboratively with colleagues (both at home and around the globe), and publish their results in a professional manner using appropriate technologies. Thus, a blended environment (online and face-to-face) was integral to the course, and students quickly became accustomed to a virtually paperless class environment. In addition, Webpages provide a means to fully document the progress of individual students, student teams, and the class as a whole, as well as the instructor’s goals and difficulties along the way. (See Al Othman, 2003a, and Figure 4 for an explanation of the problems and objectives in English for Science, EfS.) [-3-]



EfS 162 Section 4 2004 Final Project Main Objectives


Social and Practical Objective:

The main social objective of this class project is to train students to work Collaboratively and Cooperatively in groups and in sub-groups.

It was observed from last Fall 2003, 162s53 that Kuwaiti students lack the skill of working in groups! Therefore, the instructor of this Spring 2004 class 162s04, Buthaina al-Othman, designed a 10-week Writing Workshop, focused on one main topic to involve and motivate all students to work together in groups. Each group is going to choose and research an aspect of one main topic, agreed upon by the whole class, and then each group will write and present its part of one final *class research/term paper, by the end of the semester.

The idea of choosing one main topic for this project is to facilitate learning in a collaborative group-work. Based on her Social learning experiences at Webheads’ Communities of Practice, the instructor or the facilitator of this class, believes that common interests and shared knowledge, besides other factors, exist among a community, for a certain period of time, (a university semester), could motivate, support, and encourage high level of collaboration and cooperation among groups of learners. The Instructor of this 162s4 class will try to implement Vance Stevens’s model of an online community of practice for teachers and learners, Webhead in Action, created in Jan. 2002.

Therefore, a portal page for the use of 162s04 students was created, including students and class instructor images and students’ work, to create a sense of belonging to a community and to promote academic competition among students.

Pedagogical Objectives:

   1. Students will learn how to take notes, outline and organize their ideas and thoughts on a topic to write a final academic term paper and then to present in-class or on-line by the end of the semester.
   2. Students will learn how to look for required information using online resources or visiting a traditional Library.
   3. Students will learn how to work as a participating member in a community of online learners to share information and build knowledge through the 162s4 Yahoo group, created specially for this purpose.
   4. Students will learn how to organize, save, and publish required information on the Internet, using blogs for easy access to their work whenever and wherever.
   5. Students will learn that locating, evaluating, and effectively using information on the WWW require critical thinking skill beyond those needed to research traditional library resources.(Learning ways to improve web searching).
   6. Students will improve their online reading skill.
   7. Students will learn in depth the benefits of outlining and how to use a standard academic outline form for this purpose; (a 5-paragraph essay format).
   8. Students will learn how to present face-to-face or online, using various visual aids, effectively.

Figure 4: Social and pedagogical goals of EfS 162 (Al Othman, 2003: 
(http://alothman-b.tripod.com/162_projobjectives_s2004.htm).

The subject for English 162 was contemporary problems in science, and in the Spring 2004 semester, the student groups studied the ecology of Kuwait itself. Combining content, writing, and critical thinking, the course emphasized the importance of social as well as pedagogical goals (see Figure 4). The participation of the Kuwaiti National Association of Volunteers for the Protection of Environment lent additional authenticity to the entire project.
Other free tools for asynchronous communication were used on occasion:


  • Video can provide an authentic experience of speech, mannerisms, and cultural semiotics–all valuable for students practicing oral presentations whether online or face-to-face. Another YahooGroup, Real English Online
    (2003)
    for teachers using video and audio, had been started a year earlier, and Al Othman used this YahooGroup to try out a “video lesson” with an earlier section of English for Science students (Al Othman, 2003b). For more on using video, see Hanson-Smith, 2004.

  • Bravenet Discussion Forum - This free Web-based bulletin board  allowed comments both from students in the whole class (rather than sections, as in the YahooGroup), and from visiting professors, i.e. other Webheads who volunteered to visit student blogs (see Figure 5 below) and respond to their postings. Students were thus provided with a unique and authentic audience for their writing (see Al Othman, 2004a). This free Forum did not require passwords or authentication, and so was easy for guests to use. Individual working teams each had their own Forum as well to assist in collaborative writing. [-4-]

  • Blogs (Web + log) – These were an important means for students to develop their writing and critical thinking, as will be discussed below. (For a definition and history of blogs, see Blood, 2000; for their use as introspective tools for research, see Suzuki, 2004.)

Webhead and student
Figure 5: A visiting Webhead comments on a student paper (Al Othman, 2004a: http://pub3.bravenet.com/forum/193871153).

Blogging


Journals are often used in academic writing courses in order to help students brainstorm, freewrite, and develop a personal voice or style unfettered by grammatical correctness or a concern for structure. (Many of us no doubt can still recall the backbreaking work of carrying student notebooks home to read.) Blogs are online journals which allow students (and teachers) access at home or in the lab. Teachers do not have to lug around notebooks to read them, and they can comment directly on the blog page, as can classmates, depending on the access that is permitted. Students in Al Othman’s English for Science classes created their own blogs, some uploading pictures related to their project or of themselves as they personalized their online journals, and used them to create outlines, brainstorm, and make research notes, and write down their thoughts as they occurred. Later, elements could be extracted from the blogs and polished as the students wrote their research papers. Al Othman also created a Webpage where students could link to each other’s blogs as they worked in teams on their final collaborative contributions, and receive a grade for their efforts (Al Othman, 2004c; Figure 6).





Comment on student blog:   http://angelprinecs.blogspot.com/

Mohammed, you have done a great job online today.

Mohammed, has met me at MSN, and from there we visited our Group board, we chatted and used the Whiteboard to write welcome messages. Then, he joined 162 yahoo group. After that he created his blog, uploaded his photo and blog at Files and Photos sections in our yahoo group. Later, Mohammed uploaded a lovely story he wrote, in English! The story will be published soon on his blog. All this we did online from our pcs at home.

Thanks, Mohammed for your collaboration and cooperation.

Buthaina

Figure 6: Al Othman comments on a student’s progress in creating a blog (Al Othman, 2004c; grade has been deleted for privacy: http://alothman-b.tripod.com/162_blogs_studentfeb04.htm). [-5-]

Synchronous Tools


It should be noted that part of the course consisted of learning how to make oral presentations face-to-face online using visual aids such as a whiteboard and Microsoft™ PowerPoint slide shows. Live chat, particularly with voice and Webcam, is especially important to the professional community (as exemplified in the conference where this paper was originally presented). Students in the English for Science courses were able to receive help from their instructor directly by using chat facilities as they worked through assignments (see Figure 6). The use of voice chat and Webcams requires considerable additional preparation, though not additional technical expertise, and it is hoped that these will be used more frequently in subsequent course offerings as a means to prepare students for presentations at, for example, international conferences.

Synchronous tools used in the English for Science courses:

  • Groupboard – a suite of interactive applications, including whiteboard, Webcam, and text chat, allowing for synchronous meetings online. This resource enabled students to comment in real time on each other’s presentations, visit resource pages together, and demonstrate Webpages to the whole group on their own desktops.
  • Alado -a company providing online presentation software including voice chat – While the instructor was absent at a professional conference for a week, she had the possibility of meeting with the class at their regular hours (despite the 11-hour time difference!) Also, students had the opportunity to speak with visiting professors from the Webheads, and thus practice their oral presentation skills in a “safe” environment. (See Al Othman, 2004b, for screen shots and a recording of the session [PC only].) Webheads have been given their own chat room for experimentation with technology: (http://www.alado.net/webheads).

Student Webpages and Presentations

Each team in EfS 162 chose a different topic in a related area, The Ecology of Kuwait, and contributed a section to the longer final paper based on individual students’ shorter (5-paragraph) papers with researched references. Teams were also asked to each create a Webpage (see Figure 7) , and a Microsoft™ PowerPoint slide show (see Figure 8) to accompany an oral presentation in class. Again, one goal was to practice the kinds of activities they might be expected to engage in throughout their professional careers.

Marine life Kuwait

Figure 7: Marine Life Kuwait: The Kuwait link at the upper left leads to local weather. The Guestbook link allows visitors to make comments on the Webpage contents. It is signed by several Webheads. Related pages contain the outline of the paper, links to the students’ blogs, their PowerPoint presentation, and the paper itself. (Some links appear inactive on the page, but still function;  Marine Life Kuwait , 2004: http://www.geocities.com/abdulrahman_efs/Marinelifeq8.html.)

[-6-]

PowerPoint slide - fish

Figure 8: Microsoft™ PowerPoint slide show for students’ oral presentation (Abdulrahman,  Al-Kandary, Moufeed, Al-Najadah , 2004:  http://www.geocities.com/abdulrahman_efs/marine_life_q8.ppt).

Proposed Future Projects: The Value of Community

The Kuwait project has been an encouraging beginning to a new approach to teaching English by creating a collaborative community among students in this country. The use of innovative technologies is a bonus for students in the sciences. Future projects hope to have students from around the globe read and comment on each other’s papers and blogs. The experiment with constructivist pedagogical principles and new Internet communication tools has been supported by the community of teachers that composes the Webheads in Action, including arrangements for students to engage in live chat with visiting guests from the Webheads community and with students from other classes sharing the resources at the Academic Writing YahooGroup as they work on similar projects (see Yeh, González, & MÙhren, 2004, for an example of Webhead-to-student communication). This type of collaboration would give students a sense of what the future holds for them, because increasingly the professional community, especially in the sciences, is employing Internet communication tools to share their work both locally and globally. The practice with text, voice, and video will be valuable for students in their careers, not just for online conferences, but also for those occasions when they would give presentations at conferences to colleagues from around the world. Collaborations with students in countries already representing Taiwan, Brazil, France, and  Belarus will give Kuwait’s future scientists entry into the global community.
The Webheads group has already been the subject of PhD dissertations, numerous papers, workshops, and conference presentations. Several aspects distinguish this group from a simple electronic list or professional association’s discussion board:

  • Beyond the discussion of ideas, members freely provide voluntary mutual support of other teachers in sharing skills and mentoring each other — and their students — as they use technology. The collaboration that has taken place as Al Othman developed the English for Science courses is just one of many examples. Every January, a mini-course, “Becoming a Webhead,” is offered to help new members get up to speed with the online activities and Internet skills the group uses regularly. (See for example: Almeida d’Éça, González, Jordano, & Nyrop, 2004; and for 2005:
    http://80.60.224.77/dyg/baw-05/).

  • Webheads have presented collaboratively at professional conferences all over the world, both online and off. Members consistently document and archive their experiments with new technology in pedagogical settings, thus creating a communal history as well as a record of resources and techniques. One index of these collaborative efforts can be found here: (Almeida d’Éça, 2004a).

  • Perhaps most importantly, strong social bonds have formed among members, enhanced by regular live meetings in text, voice, and video chat every Sunday at noon GMT. Facilities used include Tapped In (http://www.tappedin.org/), Alado (especially, http://alado.net/webheads), LearningTimes (especially http://home.learningtimes.net/learningtimes?go=273662), and Yahoo! Messenger, among others. Opportunities to meet face-to-face are always enjoyable — and also well documented (see Almeida d’Éça, 2004b).
The social element cannot be overemphasized. As Ebeltoft & Nyrop explain, “It is a safe feeling to meet a patient guide on the net, a live person who is able to introduce, explain and give positive feedback on your first fumbling tentative participation” (2001, n.p.) Just as students need social support, so do teachers learning to use the new technology-based environment. The Webheads group is a unique means for ongoing teacher training in a collaborative, constructivist, peer-to-peer setting. Our experiences with the Webheads have taught us that [-7-]

  • Joining a CoP is essential for professional development.

  • Using collaborative technologies on the Internet to teach English for Special Purposes in EFL/ESL classrooms offers authentic learning and teaching opportunities and prepares students for the future.

  • Integrating collaborative student web-projects in blended and distance learning offers effective approaches to learning and teaching.

As a long-standing community of practice, the Webheads in Action expect to continue having a significant impact on teaching and learning languages online. To join this free group, visit  http://groups.yahoo.com/group/evonline2002_webheads.

References

Abdulrahman, A., Al-Kandary, M., Moufeed, A., & Al-Najadah, M. (2004). Marine Life in Kuwait: Present and Future Expectation. [Microsoft™ PowerPoint presentation]. Available at http://www.geocities.com/abdulrahman_efs/marine_life_q8.ppt.
Academic Writing Yahoo! Group. (2004). Owner: E. Hanson-Smith. Available at http://groups.yahoo.com/group/academic_writing.
Al Othman, B. (2003a). EfS 162 Section 4 2004 Final Project Main Objectives. Retrieved April 4, 2005, from http://alothman-b.tripod.com/162_projobjectives_s2004.htm.
Al Othman, B. (2003b). Voice-video Lesson (3). Retrieved April 4, 2005, from http://alothman-b.tripod.com/culture_vinny.htm.
Al Othman, B. (2004a). 162 Section 4 KU Students’ Forum. Available at http://pub3.bravenet.com/forum/193871153.
Al Othman, B. (2004b, June 2). A 162/4 On-line Session Webcasted Live from Computer Lab # 2, at Khaldiyah Campus, Kuwait University. Retrieved April 4, 2005, from http://alothman-b.tripod.com/162s4_vclass_aladowia31004.htm. [-8-]
Al Othman, B. (2004c, April 30). Meet My English for Science 162/s4 Students and See their Blogs. Retrieved April 4, 2005, from http://alothman-b.tripod.com/162_blogs_studentfeb04.htm.
Al Othman, B. (2004d, May 28). Welcome to 162/4 On-Line Workshop: 10-Week Syllabus & Calendar (February 24 – May 12, 2004). Retrieved April 4, 2005, from http://alothman-b.tripod.com/162student_workshop.htm.
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Almeida d’Éça, T. (2004b, August 11). Index of “Webheads in Action” Web Pages and Related Sites: Webheads Meet Face-to-Face. Retrieved April 4, 2005, from http://www.malhatlantica.pt/teresadeca/webheads/wia-index2.htm#Meet.
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Stevens, V. (UAE), with B. Al Othman (Kuwait), D. González (Spain), V. Su (Taiwan), and M. Rendon (Australia). (2003). Enhancing Online Communities with Voice and Webcams: A TESOL Online Academy Session, October 27 to November 23, 2003. Retrieved April 4, 2005, from http://www.homestead.com/prosites-vstevens/files/efi/papers/tesol/academy/portal2003.htm.
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Suzuki, R. (2004, June). Diaries as introspective research tools: From Ashton-Warner to blogs. TESL-EJ, 8 (1) [Electronic journal]. Retrieved April 4, 2005, from http://www.kyoto-su.ac.jp/information/tesl-ej/ej29/int.html.
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Yeh, A. (Taiwan), González, D. (Spain), & MÙhren, A. (The Netherlands). (2004, March 10). Voice & Text Conference:  Aiden Yeh’s 4th year Listening/Speaking Class, NKFUST, Kaohsiung, Taiwan. Retrieved April 5, 2005, from

http://80.60.224.77/eld/tpr/index.html.

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